


{"id":7084,"date":"2025-05-07T04:14:48","date_gmt":"2025-05-07T04:14:48","guid":{"rendered":"https:\/\/sblog.seebiz.com\/blog\/?p=7084"},"modified":"2025-07-07T05:34:48","modified_gmt":"2025-07-07T05:34:48","slug":"procure-to-pay-process","status":"publish","type":"post","link":"https:\/\/sblog.seebiz.com\/blog\/procure-to-pay-process\/","title":{"rendered":"How to Improve Procure to Pay Process and Generate Higher Revenue"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Imagine losing 15% of your annual revenue because of a poor alignment and contact between your procurement and financial departments. It\u2019s even painful to think, right?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But the good part is. You can save this cost and even increase your company\u2019s revenue.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Research indicated that a company that optimizes procurement can boost its revenue by 5-10% and reduce its procurement cost by 9-16%.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this blog, we will learn how a simple and optimized procure to pay process can prevent your business from losing a large chunk of revenue.\u00a0<\/span><\/p>\n<h2><b>What is Procure to Pay Process<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The procure-to-pay process, or P2P, is actually an end-to-end workflow where businesses or organizations manage their cycles of acquiring goods from suppliers. In simpler terms, it&#8217;s a process of identifying the business&#8217;s needs, which could be anything from raw materials to IT supplies, then forwarding that need for approval, purchase, to receiving goods, invoicing, and payment fulfillment. Procurement departments are mostly responsible for this process in collaboration with other departments, like finance\/accounts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The whole P2P process connects two major teams:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Procurement<\/b><span style=\"font-weight: 400;\"> (who handle purchasing)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Accounts Payable<\/b><span style=\"font-weight: 400;\"> (who handle payments)<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process.webp\" data-wpel-link=\"internal\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-7085\" src=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process.webp\" alt=\"Procure to Pay Process\" width=\"1600\" height=\"914\" srcset=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process.webp 1600w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process-300x171.webp 300w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process-1024x585.webp 1024w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process-768x439.webp 768w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process-1536x877.webp 1536w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process-100x57.webp 100w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-Pay-Process-700x400.webp 700w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/lh6.googleusercontent.com\/mu-bgh98duqxdRTxp9SJ7Wew57aL7BR9pW07G2gkxrKn1cWYDPg7PPJ4JuErkG7Gj6Ix3Nt1XTNMUcfMrYbZeJdVKI8VvW0Xd4gRZBxgA5VzbzIat0JTUDXVUVm12Y4mo838HHISVQYFpTTDUA\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<h2><b>9 Steps of Procure to Pay Process\u00a0<\/b><\/h2>\n<ol>\n<li>\n<h3><b> Identifying needs<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The first step in the procure-to-pay cycle is need identification. It starts when a specific person from the team or a procurement department identifies the need for a certain product, service, or supply that can benefit the business or is necessary for continuing business operations. In this step, a business determines exactly what is required, including specifications, quantities, and costs related to that purchase. This step is important because with clear and transparent need identification, a business can prevent unnecessary purchases and ensure that the need aligns with business objectives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, as a new e-commerce business, you identify the need for a \u201cMarketing department,\u201d but due to the lack of resources to hire a proper team, you identify that outsourcing marketing services can help you achieve your objective.\u00a0<\/span><\/p>\n<ol start=\"2\">\n<li>\n<h3><b> Purchase requisition creation<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">After the need is identified, the next process is creating a <\/span><i><span style=\"font-weight: 400;\">purchase requisition<\/span><\/i><span style=\"font-weight: 400;\">. This is a detailed document detailing the required items, quantities, specifications, and other relevant information. This particular document is then forwarded for internal departmental approval.<\/span><\/p>\n<ol start=\"3\">\n<li>\n<h3><b> Purchase requisition approval<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Next, authorized personnel review the purchase requisition to see if it fits the department&#8217;s budget and complies with organizational and other policies. Approvers usually include department heads, budget managers, or procurement officers who confirm the need and appropriateness of the request.<\/span><\/p>\n<ol start=\"4\">\n<li>\n<h3><b> Supplier selection<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Now, if you get the approval, you move to the next step: supplier selection. Based on your price, quality, reliability, and past performance, you will select and evaluate the supplier that is reliable and perfectly aligns with your requirements. Businesses mostly have a list of trusted vendors already available. You can choose from them or propose a new one if it fulfills your selected criteria.<\/span><\/p>\n<ol start=\"5\">\n<li>\n<h3><b> Purchase order (PO) or spot buy creation<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">After selecting a supplier, a purchase order (PO) is created from the approved requisition. The PO contains important details like item descriptions, quantities, prices, delivery dates, terms, and supplier information. Once the supplier accepts it, it becomes a legal contract between the business and the supplier.\u00a0<\/span><\/p>\n<ol start=\"6\">\n<li><b> Order fulfillment<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Based on the purchase order PO that you submitted, the supplier prepared the goods or delivered the services within the requested period. Proper communication is necessary in this step to streamline the whole order fulfillment process. Because any delays can impact your business&#8217;s normal operations.\u00a0<\/span><\/p>\n<ol start=\"7\">\n<li>\n<h3><b> Goods receipt<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">When goods arrive, the receiving department checks that the delivery matches the order specifications. They create a document to confirm what items were received and note any differences that need to be resolved. This step is very important for quality control and to make sure you receive what you paid for.<\/span><\/p>\n<ol start=\"8\">\n<li>\n<h3><b> Invoice processing and approval<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The supplier sends an invoice for goods or services to accounts payable. The accounts payable staff check the invoice against the purchase order and goods receipt to ensure everything is correct and to fix any issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Again, this step is also very important because a single error can have a big impact. Manual errors can cause you to either overpay or receive duplicate invoices.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most businesses automate the accounts payable and invoicing processes to prevent manual errors. <a href=\"https:\/\/www.artsyltech.com\/blog\/process-automation-transforming-invoice-management-accounting#:~:text=According%20to%20recent%20studies%2C%20automating,decrease%20in%20invoice%20processing%20costs.\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Recent<\/a><\/span><span style=\"font-weight: 400;\"> research shows that an automated accounts payable process can reduce processing time by 60% and invoice<\/span><span style=\"font-weight: 400;\"> processing cost by 40%.\u00a0<\/span><\/p>\n<ol start=\"9\">\n<li>\n<h3><b> Vendor payment<\/b><\/h3>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">After authorized personnel verify that the invoice amount matches the order receipt, the payment process begins. The payment is then handled through the organization&#8217;s financial system, which completes the P2P cycle.<\/span><\/p>\n<p><a href=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1.webp\" data-wpel-link=\"internal\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-7086\" src=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1.webp\" alt=\"Procure to pay process\" width=\"1200\" height=\"839\" srcset=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1.webp 1200w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1-300x210.webp 300w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1-1024x716.webp 1024w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1-768x537.webp 768w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1-100x70.webp 100w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Procure-to-pay-process-2025-1-644x450.webp 644w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/kissflow.com\/procurement\/procure-to-pay-process-guide\/#:~:text=The%20procure%2Dto%2Dpay%20process%2C%20also%20known%20as%20purchase%2Dto%2Dpay,of%20goods%20and%20services%20from%20external%20suppliers.&amp;text=It%20is%20an%20essential%20business%20process%20that,control%20costs%2C%20and%20ensure%20efficient%20supplier%20management.\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<h2><b>Procure to pay process (P2P) vs Order to Cash (O2C)<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Both business processes are important to manage the cash flow and financial health of any business. Where P2P manages internal procurement processes like ordering goods\/services from vendors to fulfill internal needs and requirements, the O2C manages external cash flow like receiving payments from customers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In simple words, P2P handles what you buy, and O2C handles what you sell.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash.webp\" data-wpel-link=\"internal\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-7087\" src=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash.webp\" alt=\"Order to Cash\" width=\"1200\" height=\"492\" srcset=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash.webp 1200w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash-300x123.webp 300w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash-1024x420.webp 1024w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash-768x315.webp 768w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash-100x41.webp 100w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/Order-to-Cash-700x287.webp 700w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.highradius.com\/\" target=\"_blank\" rel=\"noopener nofollow noreferrer\" data-wpel-link=\"external\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Process<\/b><\/td>\n<td><b>Focus<\/b><\/td>\n<td><b>Objective<\/b><\/td>\n<td><b>Stakeholders<\/b><\/td>\n<td><b>Starts with<\/b><\/td>\n<td><b>Ends with<\/b><\/td>\n<\/tr>\n<tr>\n<td><b>P2P<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Buying from vendors\/ paying suppliers<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Manages money outflow<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Procurement\/AP teams\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Purchase Requisition<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Payment to vendor<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>O2C<\/b><\/td>\n<td><span style=\"font-weight: 400;\">Selling to customers\/ Customer payment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Handle money inflows<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Sales\/AR teams\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Customer Order<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Payment received fron customer<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><b>How to create a procure to pay process map<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">With a detailed procure to pay process map, you can make your workflow run smoother and help your business generate more revenue.<\/span><\/p>\n<h3><b>Grow your business revenue with process mapping<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Process mapping has many benefits for growing your revenue. It helps spot <\/span><b>cost leakage points<\/b><span style=\"font-weight: 400;\"> and <\/span><b>approval delays<\/b><span style=\"font-weight: 400;\">, which can hurt your profits. By seeing your procure to pay process, you can:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make procurement smoother<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Speed up processing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improve vendor relationships<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improve financial reports and analytics<\/span><\/li>\n<\/ul>\n<h3><b>Step-by-step P2P process mapping<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">To make a good P2P process map, follow these steps:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Decide what part of your process to map<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2b07<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Collect data on your current procurement steps<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2b07<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Draw out your current P2P process<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2b07<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Look at the map to find bottlenecks and areas to improve<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2b07<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Plan a better future state for your P2P process<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2b07<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Put the changes into action and keep track of how they&#8217;re doing<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>Identifying and eliminating revenue-draining bottlenecks<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Bottlenecks in your procure to pay process can cut your revenue and slow down your growth. Common issues include:<\/span><\/p>\n<p><b>1- Cost leakage points<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Cost leakage happens when you don&#8217;t track or manage expenses properly.\u00a0<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Cost Leakage Point<\/b><\/td>\n<td><b>Description<\/b><\/td>\n<td><b>Impact<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Maverick spend<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Buying things without going through approved channels<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Higher costs because of no discounts<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">PO bypass<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Not using the purchase order process for goods or services<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Less control over spending<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Inefficient contract management<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Poorly managed contracts leading to missed renewal dates or bad terms<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Possible overpayment or legal problems<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>2- Approval delays<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Slow approval times can slow down buying and hurt cash flow. But you can fix this by;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Using automation software\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Setting clear approval rules and limits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Training approvers on the need for quick decisions<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">By tackling these problems and making an efficient procure to pay process map, you can improve your company&#8217;s finances and grow your revenue.<\/span><\/p>\n<h2><b>Procure to Pay Process in different systems<\/b><\/h2>\n<h3><b>Procure to pay process in SAP<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The P2P module in SAP helps businesses manage purchasing, from requesting items to paying for them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Key features of the P2P module include:<\/span><\/p>\n<p><b>Workflows: <\/b><span style=\"font-weight: 400;\">Organized steps for completing tasks.<\/span><\/p>\n<p><b>Approval hierarchies:<\/b><span style=\"font-weight: 400;\"> Required approvals to ensure proper authorization for purchases.<\/span><\/p>\n<p><b>Reporting: <\/b><span style=\"font-weight: 400;\">Tools for tracking and analyzing spending.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This system is especially useful for large companies with complex purchasing needs, as it provides clear processes and oversight.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In SAP, you can create Purchase Orders (POs) using ME21N and verify invoices with MIRO.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But it&#8217;s not all fun and easy; just like any other tool, it also comes with a few errors. In SAP, users often face issues with fragmented workflows that can lead to inefficiencies in the procurement process.\u00a0<\/span><\/p>\n<h3><b>Procure to pay process in Oracle Fusion<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Oracle Fusion Procurement Cloud is a complete software solution for managing the Purchase-to-Pay (P2P) process. It helps businesses handle everything from ordering products to making payments. The platform uses artificial intelligence (AI) to offer insights, improve supplier management, and allow mobile approvals, so users can review and approve purchases from their smartphones or tablets.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When used with other Oracle applications, Oracle Fusion creates a unified financial system. This integration helps all parts of the financial ecosystem work together, making it easier for businesses to track spending and manage their supply chain.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The software also includes automation tools to make operations smoother:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>3-way matching<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This process automatically checks three important documents<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The purchase order<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receiving report\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice\u00a0<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">And make sure everything is correct before payments are made.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Approval hierarchies<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These are levels of authority for approving transactions, making sure the right people are involved in the decision-making.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, there are key data tables to monitor:<\/span><\/p>\n<p><b>1- PO_REQUISITION_HEADERS_ALL:\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This table holds all information related to purchase requests.<\/span><\/p>\n<p><b>RCV_SHIPMENT_HEADERS\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This table tracks deliveries and shipment details to confirm that what was ordered has been received.\u00a0<\/span><\/p>\n<h3><b>Procure to pay process in NetSuite<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">NetSuite offers a complete purchase-to-pay (P2P) solution tailored for mid-sized companies. It helps businesses effectively manage their buying processes from start to finish.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s a simple overview of its key features and benefits:<\/span><\/p>\n<p><b>Custom approval workflows<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Businesses can set up specific steps for approving purchases, allowing them to customize the process to fit their needs.<\/span><\/p>\n<p><b>Vendor management<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This feature lets companies track their suppliers and manage relationships, ensuring they have updated information about vendors and agreements.<\/span><\/p>\n<p><b>Real-time financial visibility<\/b><\/p>\n<p><span style=\"font-weight: 400;\">NetSuite provides up-to-date financial data, enabling decision-makers to access current information for planning and budgeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A major advantage of NetSuite&#8217;s P2P solution is its real-time connection to the General Ledger (GL). Every transaction, whether an order or payment, is automatically recorded in the financial system, helping companies keep accurate financial records and simplify performance reviews.\u00a0<\/span><\/p>\n<h3><b>Procure to pay process in Oracle apps R12<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Oracle E-Business Suite R12 is a software solution that helps with the Procure-to-Pay (P2P) process. It includes features for purchasing products, managing accounts payable, and handling supplier relationships. Although it\u2019s an older system, many organizations still use it because it is reliable and has many capabilities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unlike modern systems like Oracle&#8217;s cloud-based Fusion, which automate many tasks, R12 requires more manual work. For instance, approving purchase requisitions often involves steps that users must perform manually, as recorded in the PO_HEADERS_ALL table. Employees need to approve requests before they become purchase orders, making the process slower than newer technologies that usually streamline and automate workflows.\u00a0<\/span><\/p>\n<h2><b>How to improve your procurement process &#8211; starting today<\/b><\/h2>\n<ol>\n<li><b> Automate repetitive tasks<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Use software to automate repetitive tasks, such as invoice approval, which can reduce your processing costs by <\/span><a href=\"https:\/\/www.cflowapps.com\/invoice-approval-system\/#:~:text=Companies%20using%20an%20automated%20invoice,due%20to%20better%20workflow%20automation.\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">60%<\/span><\/a><span style=\"font-weight: 400;\"> and help you save<\/span><a href=\"https:\/\/www.proactis.com\/Proactis\/media\/Proactis\/Papers%20and%20guides\/Proactis_Building_Your_Business_Case_for_P2P_UK.pdf\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\"> $23 per invoice<\/span><\/a><span style=\"font-weight: 400;\"> compared to manual processing. The other task that needs to be automated is three-way matching (a process that automatically checks three important documents, including the purchase order, receiving report, and invoice). The last one is reminders, such as order receiving dates or payment fulfillment dates, to reduce delays.\u00a0<\/span><\/p>\n<ol start=\"2\">\n<li><b> Centralized vendor data<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Use software that helps you centralize all your vendor data and allows you to keep supplier profiles, payment terms, and POs in one shared dashboard.\u00a0<\/span><\/p>\n<ol start=\"3\">\n<li><b> Standardize workflows<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Set clear rules for approvals, exceptions, and audit checkpoints to avoid unnecessary delays and errors.\u00a0<\/span><\/p>\n<ol start=\"4\">\n<li><b> Use B2B Portals\u00a0<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">When you use B2B portals like <\/span><a href=\"https:\/\/www.seebiz.com\/\" data-wpel-link=\"exclude\"><span style=\"font-weight: 400;\">Seebiz<\/span><\/a><span style=\"font-weight: 400;\">, where buyers and suppliers use the same digital space, you can easily speed up data flow and reduce back-and-forth to find information related to vendors, payments, etc.\u00a0<\/span><\/p>\n<h2><b>Audit your procure to pay process<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">An audit that does more than find mistakes but also looks for inefficiencies and risks in a business&#8217;s financial processes is considered a proper audit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s what makes an effective audit:<\/span><\/p>\n<p><b>Cycle time from requisition to payment<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This measures the time taken from when a purchase is requested to when payment is made. A shorter time means a more efficient process.<\/span><\/p>\n<p><b>Invoice match rate\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This checks how many invoices match their purchase orders (POs) and receipts. A high match rate means fewer errors and smoother transactions.<\/span><\/p>\n<p><b>Off-contract spend<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This refers to purchases made without approval or outside existing contracts. Tracking this helps control spending.<\/span><\/p>\n<p><b>Duplicate or fraudulent payments<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This means identifying any payments that may have been made more than once or could be fraudulent. Catching these can save money and prevent losses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Larger businesses can use audit tools like <\/span><span style=\"font-weight: 400;\">NetSuite<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">SAP<\/span><span style=\"font-weight: 400;\">, and <\/span><span style=\"font-weight: 400;\">Oracle Fusion<\/span><span style=\"font-weight: 400;\">, which have built-in audit features for easier tracking. Smaller businesses can start with simpler tools like spreadsheets or <\/span><span style=\"font-weight: 400;\">Airtable <\/span><span style=\"font-weight: 400;\">to track spending patterns and find areas to improve.<\/span><\/p>\n<h2><b>Conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Improve your workflows by improving your procure to pay process. How smoothly you can manage your procurement process directly represents how successfully you can manage your order-to-cash process as well. Make sure to automate your repetitive tasks and avoid delays to generate higher revenue and reduce manual errors and discrepancies.\u00a0<\/span><\/p>\n<h2><b>FAQs<\/b><\/h2>\n<p><b>What is procure to pay process?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The procure-to-pay process, or P2P, is actually an end-to-end workflow where businesses or organizations manage their cycles of acquiring goods from suppliers. In simpler terms, it&#8217;s a process of identifying the needs in the business, which could be anything from raw materials to IT supplies, then forwarding that need for approval, purchase, to receiving goods, invoicing, and payment fulfillment.<\/span><\/p>\n<p><b>How to improve procure to pay process?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">By automating repetitive tasks and eliminating possible bottlenecks in your procurement process, you can improve your procure-to-pay process and generate higher revenue by cutting costs on manual work, such as manual invoice generation, which can be cut by 60% with automation.\u00a0<\/span><\/p>\n<p><b>What is the duration of P2P cycle completion?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">It depends on which system you are using. If you are using automations, your P2P cycle will take 2-3 days for completion, but if you are using spreadsheets (manual system), then it may take more than 10 days.<\/span><\/p>\n<p><b>What\u2019s the difference between P2P and O2C?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Both business processes are important to manage the cash flow and financial health of any business. Where P2P manages internal procurement processes like ordering goods\/services from vendors to fulfill internal needs and requirements, the O2C manages external cash flow like receiving payments from customers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In simple words, P2P handles what you buy, and O2C handles what you sell.\u00a0<\/span><\/p>\n<p><b>How can small businesses manage P2P without ERP?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">As a small business, you can start with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digital forms for purchase requests<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A shared Google Sheet for PO tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment logs with basic invoice scanning tools<\/span><\/li>\n<\/ul>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What is procure to pay process?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"The procure-to-pay process, or P2P, is actually an end-to-end workflow where businesses or organizations manage their cycles of acquiring goods from suppliers. 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It\u2019s even painful to think,&#8230;<\/p>\n","protected":false},"author":1,"featured_media":7088,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[22],"tags":[],"class_list":["post-7084","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Improve Procure to Pay Process to Boost Revenue<\/title>\n<meta name=\"description\" content=\"An optimized procure to pay process can boost your revenue by 5-10% and reduce your procurement cost by 9-16%.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sblog.seebiz.com\/blog\/procure-to-pay-process\/\" \/>\n<meta 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