


{"id":7256,"date":"2025-05-20T03:46:03","date_gmt":"2025-05-20T03:46:03","guid":{"rendered":"https:\/\/sblog.seebiz.com\/blog\/?p=7256"},"modified":"2025-05-20T03:46:03","modified_gmt":"2025-05-20T03:46:03","slug":"vendor-managed-inventory","status":"publish","type":"post","link":"https:\/\/sblog.seebiz.com\/blog\/vendor-managed-inventory\/","title":{"rendered":"What is vendor managed inventory? Is it right for your business?"},"content":{"rendered":"<h1><span style=\"font-weight: 400;\">1. Introduction<\/span><\/h1>\n<p><span style=\"font-weight: 400;\">What\u2019s the biggest nightmare of any business?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Having orders in line but not having enough inventory to fulfill them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the main reasons for this is not having a particular or poor inventory management system in place. Around <\/span><a href=\"https:\/\/procurementtactics.com\/inventory-management-statistics\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">43% of small businesses<\/span><\/a><span style=\"font-weight: 400;\"> either use manual tracking for their inventory or don&#8217;t track their inventory at all, which leads to operational challenges like stockouts, overstocking, longer lead times, order delays, etc. Fixing this alone can reduce up to<\/span><a href=\"https:\/\/procurementtactics.com\/inventory-management-statistics\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\"> 10% of businesses\u2019 inventory costs.\u00a0<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, businesses always strive to find ways to fulfill their orders by minimizing the issues related to inventory. One approach that businesses use in this scenario is vendor managed inventory (VMI), in which the vendor is responsible for managing the inventory of the retailer or buyer. Due to its multiple benefits, businesses have shown tremendous interest in this. The VMI market is projected to grow from <\/span><a href=\"https:\/\/www.kladana.com\/blog\/inventory-management\/vendor-managed-inventory\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">$3.9 billion in 2023 to $6.3 billion by 2030 at a 5.6% annual growth rate.\u00a0<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s see if this approach is suitable for your business or not.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is vendor-managed inventory (VMI)?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Vendor-managed inventory (VMI) is a system in which a vendor or supplier is responsible for inventory management for a retailer or buyer. This means the buyer doesn&#8217;t place orders, but the vendor restocks the inventory based on demand forecasting.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-7259\" src=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory.jpg\" alt=\"What is vendor-managed inventory\" width=\"1125\" height=\"687\" srcset=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory.jpg 1125w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory-300x183.jpg 300w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory-1024x625.jpg 1024w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory-768x469.jpg 768w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory-100x61.jpg 100w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/What-is-vendor-managed-inventory-700x427.jpg 700w\" sizes=\"auto, (max-width: 1125px) 100vw, 1125px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/pipeliningsupply.com\/wp-content\/uploads\/2020\/07\/VMI.jpg\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">How does vendor managed inventory work<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Vendor-managed inventory doesn&#8217;t work like a traditional supply chain, where a buyer makes a purchase order PO, sends it to the Vendor, and then the vendor sends the goods.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In VMI, the buyer doesn&#8217;t make the purchase order; the vendor manages all the buyer&#8217;s inventory independently.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s understand how it works.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suppose a retailer is following the VMI approach.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">His vendor manages all his inventory.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Buyer shares his inventory data with the vendor<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The vendor monitors the real-time stocks for the retailer<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The vendor sees that the retailer&#8217;s inventory level is dropping. He will now restock it before it runs out.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The retailer will receive the goods before the stockout and fulfil his orders.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">All this has been managed flawlessly because of clear visibility into the procurement process and overall supply chain.<\/span><\/p>\n<h2><b>What data does the vendor access<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In a VMI setup, the buyer (like a retailer or distributor) shares specific real-time data with the vendor so they can manage and replenish stock effectively without the buyer having to place manual orders.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The key data the vendor gets access to includes:<\/span><\/p>\n<ol>\n<li><b> Stock levels (Inventory on hand)<\/b><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This tells the vendor how much of their product is currently in the buyer\u2019s warehouse or store.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It helps them know when stock is getting low and needs replenishment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If inventory falls below a set minimum (e.g., 100 units), the vendor knows it\u2019s time to ship more.<\/span><\/li>\n<\/ul>\n<ol start=\"2\">\n<li><b> Sales data\u00a0<\/b><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vendors see how fast products are selling.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This helps them forecast demand and adjust the supply accordingly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If 500 units were sold last week and only 200 the week before, the vendor can prepare for rising demand.<\/span><\/li>\n<\/ul>\n<ol start=\"3\">\n<li><b> Purchase and delivery history<\/b><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">With this metric, vendors analyze past purchase orders and delivery patterns to predict future needs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0If a store orders more before the holiday season, the vendor can pre-stock accordingly.<\/span><\/li>\n<\/ul>\n<ol start=\"4\">\n<li><b> Stock thresholds (min\/max limits)<\/b><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">These are agreed-upon limits (like safety stock or reorder points) that trigger auto-replenishment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When inventory drops to the minimum threshold (e.g., 80 units), the vendor restocks up to the max (e.g., 200 units).<\/span><\/li>\n<\/ul>\n<ol start=\"5\">\n<li><b> Returns and damaged goods data<\/b><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This metric helps vendors improve quality and manage reverse logistics better.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If a product has high return rates, the vendor can investigate and act accordingly.<\/span><\/li>\n<\/ul>\n<h2><b>Vendor-managed inventory KPIs<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">For the better planning of inventory, in VMI we set certain KPIs &#8211; that make it easy to track the stocks and help both parties make informed decisions.<\/span><\/p>\n<p><b>1- Inventory turnover rate:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">How fast is the inventory sold in a particular period (1 month, 6 months, 1 year).<\/span><\/p>\n<p><b>2- Stock-to-sales ratio:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">How much stock is in hand compared to the sale volume? This metric helps optimize inventory levels as needed.<\/span><\/p>\n<p><b>3- Backorder Rate:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Percentage of orders that cannot be fulfilled due to delay or stockout.\u00a0<\/span><\/p>\n<p><b>4- Sell-Through Rate:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The percentage of stocks sold in a particular period compared to the total stock received. <\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>5- Supplier quality index &#8211; SQI<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This is the indicator of how well the vendor is performing in terms of material and quality of goods, replenishment process, lead times, communication, etc.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/www.techtarget.com\/searcherp\/definition\/vendor-managed-inventory-VMI\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><i><span style=\"font-weight: 400;\">Above 5 <\/span><\/i><\/a><i><span style=\"font-weight: 400;\">are the primary metrics used to track VMI&#8217;s performance. Below are the additional indicators.<\/span><\/i><\/p>\n<p><b>Inventory carrying cost:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Cost associated with holding and storing inventory.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This metric helps both vendor and buyer hold only the required inventory to minimize extra costs related to storage, insurance, and opportunity costs.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><b>Order status and stockouts:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In which stage is the order in its fulfillment cycle? And how many more goods are available in the stock<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This metric helps prevent stockouts with timely replenishment.<\/span><b><\/b><b>Fill rate:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Orders that can be fulfilled with the available inventory.<\/span><b><br \/>\n<\/b><b>Lead time:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The time it takes for a vendor to fulfil the order placed by the buyer.<\/span><\/p>\n<p><b>Forecast accuracy:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">How well has the demand been managed without facing stockouts and overstocking?<\/span><b><br \/>\n<\/b><b>Inventory accuracy:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Physical Inventory available in stock as compared to the recorded inventory in the system.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How VMI Works in the Supply Chain<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">VMI impacts the supply chain in the following manner;<\/span><\/p>\n<p><b>1- Shared KPIs\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">With the shared KPIs, both the vendor and the buyer can see the real-time progress that makes the supply chain leaner. With metrics like the stock-to-sales ratio, the vendor can replenish inventory before a stockout, which saves significant time in creating POs, along with reducing lead times and approval cycles.\u00a0<\/span><\/p>\n<p><b>2- Real-time data exchange\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Most businesses following VMI use a real-time data exchange via EDI or cloud platforms that keep everything transparent between the two parties, making the supply chain shorter with fewer discrepancies.\u00a0<\/span><\/p>\n<p><b>3- Automated replenishment by suppliers\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Most of the delays in the supply chain happen not during the steps but between them, like creating an order, transportation time, and approvals. But when the vendor is directly responsible for planning the inventory, it cuts through all these unnecessary steps that cause delays, and suppliers replenish inventory in a timely manner.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Further, with the data in hand, the vendor automates the whole process by setting the inventory levels and thresholds that speed up the process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In short, by following the vendor managed inventory, companies can;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make the supply chain leaner<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cut down overhead inventory costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Adapt to market changes or increase responsiveness to market changes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prevent \u201cBullwhip effect\u201d &#8211; where a small market change can impact the whole supply chain<\/span><\/li>\n<li aria-level=\"1\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-7258\" src=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed.webp\" alt=\"vendor managed\" width=\"1600\" height=\"1356\" srcset=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed.webp 1600w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-300x254.webp 300w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-1024x868.webp 1024w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-768x651.webp 768w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-1536x1302.webp 1536w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-100x85.webp 100w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-531x450.webp 531w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-1416x1200.webp 1416w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/li>\n<\/ul>\n<p style=\"text-align: center;\"><a href=\"https:\/\/images.prismic.io\/sketchplanations\/0c6b9287-76a8-4703-a818-e072fab33fae_SP+659+-+The+Bullwhip+Effect+full+size.png?auto=compress,format\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">What is vendor managed inventory in SAP?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In SAP, vendor-managed inventory typically means integrating the buyer&#8217;s data into the vendor system so the vendor can easily and transparently manage the stocks on behalf of the buyer.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This data is shared typically using the SAP ERP system &#8211; a buyer can transfer its data via EDI to the vendor for better VMI planning.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7257 size-full\" src=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-inventory.webp\" alt=\"vendor managed inventory\" width=\"445\" height=\"303\" srcset=\"https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-inventory.webp 445w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-inventory-300x204.webp 300w, https:\/\/sblog.seebiz.com\/blog\/wp-content\/uploads\/2025\/05\/vendor-managed-inventory-100x68.webp 100w\" sizes=\"auto, (max-width: 445px) 100vw, 445px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/help.sap.com\/doc\/saphelp_nw70\/7.0.12\/ja-JP\/86\/37e619f09b11d18ca1080009d10d9a\/content.htm?no_cache=true\" data-wpel-link=\"external\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<p><b>Integration points<\/b><\/p>\n<p><span style=\"font-weight: 400;\">VMI in SAP connects with existing modules, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Materials Management (MM)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sales and Distribution (SD)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Production Planning (PP)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warehouse Management (WM)<\/span><\/li>\n<\/ul>\n<p><b>Key functionality<\/b><\/p>\n<p><span style=\"font-weight: 400;\">SAP provides specialized tools for VMI, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated sharing of inventory data\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advanced analytics for demand forecasting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">VMI-specific transaction codes and reports<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integration with EDI and other communication channels<\/span><\/li>\n<\/ul>\n<p><b>When using VMI in SAP:<\/b><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> Set clear stock level limits.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Enable automatic alerts for restocking.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Create separate access and permissions for vendors.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Set up performance reports.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Integrate with current<\/span><a href=\"https:\/\/www.seebiz.com\/blog\/procure-to-pay-process\/\" data-wpel-link=\"exclude\"><span style=\"font-weight: 400;\"> procurement processes<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">This integration will minimize receiving errors and make operations smoother.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How does vendor managed inventory benefit the buyer<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">VMI benefits the buyer in the following ways;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Less inventory holding cost<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lower cost associated with human resources to manage administrative work due to automated replenishment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">More inventory accuracy<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fewer stockouts and lost sales<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Less overhead cost &#8211; operational cost, warehouse cost, and working capital<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">How does vendor managed inventory benefit the Vendor<\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Better demand forecasting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Better production planning due to more visibility<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong customer relationships<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce return orders<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced cost related to frequent and unplanned deliveries.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Challenges related to Vendor Managed Inventory (VMI)<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">VMI is not an absolute way to salvation for businesses; it is also prone to errors if not implemented correctly.<\/span><\/p>\n<p><b>Poor communication<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Poor communication, both in terms of data or dialogue, can cause disruptions in the <\/span><a href=\"https:\/\/www.seebiz.com\/blog\/procurement-and-supply-chain-management\/\" data-wpel-link=\"exclude\"><span style=\"font-weight: 400;\">supply chain<\/span><\/a><span style=\"font-weight: 400;\">. If the system used for inventory management is not up to date with the current standards, either because it&#8217;s too slow to update data in real time or because it&#8217;s not implemented correctly, the vendor won&#8217;t be able to get proper visibility into the procurement process, which will again impact stock replenishment.<\/span><\/p>\n<p><b>Misalignment of forecast or stock targets<\/b><\/p>\n<p><span style=\"font-weight: 400;\">When the buyer and vendor sign the contract, they agree on KPIs and plan data metrics to prevent misalignment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If the contract isn\u2019t clear in the first place, it can lead to incorrect demand forecasting or stock targets. For instance, a buyer sets the stock threshold to 80 when the contract is initiated, but after some time, the order demand increases, and the buyer fails to communicate the demand to the vendor. This impacts the overall <\/span><a href=\"https:\/\/www.seebiz.com\/blog\/procurement-and-supply-chain-management\/\" data-wpel-link=\"exclude\"><span style=\"font-weight: 400;\">procurement process and supply chain.<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">To prevent such situations, open communication and regular reviews between both parties must exist.<\/span><\/p>\n<p><b>Lack of trust between the vendor and buyer<\/b><\/p>\n<p><span style=\"font-weight: 400;\">VMI is purely based on trust. If any parties involved lack trust, the system can face challenges. Both parties need to fulfil their part of the work to keep the cycle running. If one party lacks the ability or trained staff, this can lead to a lack of trust and, ultimately, poor inventory control and management.<\/span><\/p>\n<h2><b>Is VMI right for your business?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">No doubt, vendor-managed inventory has more benefits than potential drawbacks, but it is still not for everyone.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are a business owner thinking, &#8220;Should I go for VMI? Is it safe and right for me?&#8221; Well, there is this checklist to see if it&#8217;s for you or not.<\/span><\/p>\n<p><b>When to consider VMI:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If you are a business (like a reseller) that has multiple vendors, you get frequent orders, and it&#8217;s difficult for you to forecast demand ahead of time, or you face last-minute stockouts that can hurt your business, vendor-managed inventory might be the best option for you.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>When VMI might not work well<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\">If you deal in highly seasonal products and your demand forecasting is unpredictable, then VMI might not be the best option for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At the same time, if you don&#8217;t have a proper system in place for the inventory management, you do most of your work manually and have no tool to manage demand and stocks, then again, VMI might not be the best option.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How to make VMI a success?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Well, if you think vendor-managed inventory will work for my business, then all you have to do is evaluate your vendors, see if they use tools that best align with your system or vice versa, define KPIs for better decision-making, invest in the latest tools and software, and train your team to use it accurately.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Automation works best when fed properly. Therefore, during the whole integration process, review each step and make sure everything is aligned and in the best order.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">FAQs<\/span><\/h3>\n<p><b>What is vendor managed inventory?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Vendor-managed inventory (VMI) is a system in which the vendor\/supplier is responsible for inventory management for a retailer or buyer. Means the buyer doesn&#8217;t place orders, but the vendor restocks the inventory based on demand forecasting.<\/span><\/p>\n<p><b>How to implement vendor managed inventory?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Vendor-managed inventory doesn&#8217;t work like a traditional supply chain. Here, the vendor is responsible for managing the buyer&#8217;s inventory. It works this way:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Buyer shares its inventory data with the vendor<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The vendor does forecasting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And replenish stocks based on that<\/span><\/li>\n<\/ul>\n<p><b>Vendor managed inventory vs just in time?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In vendor-managed inventory, the vendor manages, replenishes, and forecasts buyer inventory.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In just-in-time inventory, the buyer creates purchase orders only at the time of need or demand. Both are very different but used for the same purpose. &#8211; Minimizing inventory-related costs and better planning.\u00a0<\/span><\/p>\n<p><b>Is vendor-managed inventory a form of outsourcing?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Yes, it&#8217;s a form of outsourcing, where a buyer outsources a vendor to manage its inventory at the buyer&#8217;s location.\u00a0<\/span><\/p>\n<p><b>Who owns the inventory in the vendor managed inventory?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In vendor managed inventory, the vendor owns the inventory until it is sold to the end consumer, but it remains sitting in the buyer&#8217;s warehouse.\u00a0 <\/span><\/p>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"What is vendor managed inventory?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Vendor-managed inventory (VMI) is a system in which the vendor\/supplier is responsible for inventory management for a retailer or buyer. 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Having orders in line but not having enough inventory to fulfill them.\u00a0 One of the main&#8230;<\/p>\n","protected":false},"author":1,"featured_media":7260,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-7256","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-inventory"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is vendor managed inventory? 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