Purchasing is the process of buying a business uses to obtain goods or services to accomplish its objects. The purchase activity starts with the purchase order and is completed with a bill. Purchase orders provide details related to the order, such as quantity, agreed price, and type of goods or services. To complete the purchase process, users need to attach a bill to the purchase order. There can be multiple purchase orders on a bill, but a purchase order consists of a single bill.
This process can be completed in two ways. Attach a purchase order with a bill or create a bill directly without attaching a purchase order with item details only. The purchase process cannot be completed without attaching the bill. The reason is that every bill has a purchase order by default. When an order is packaged and shipped, physical inventory decreases, while accounting inventory decreases after an invoice is sent to the customer. This record is very important for businesses to maintain their inventory. System physical inventory increases as purchase receives are added and accounting inventory increases after bills are created. This record is very important for companies to maintain their inventory.